Part- Time Accounts Payable and Payroll Specialist


deCordova Sculpture Park and Museum seeks a part-time Accounts Payable and Payroll Specialist to assist the Finance Department with the timely and accurate processing of accounts payable transactions and bi-weekly payroll.

Primary responsibilities will include:

  • Reviews coding of purchase orders to ensure proper accounts are used and coordinates with department heads on any changes
  • Enters purchase orders into the accounting system and coordinates with department heads on any missing invoices or purchase orders
  • Reconciles vendor statements as necessary, verifies any “balance forward” amounts on invoices, and coordinates with vendors on any discrepancies
  • Cuts checks on a weekly basis as directed by the Manager of Accounting and Payroll and coordinates the signing of checks by authorized signer(s)
  • Mails checks on a weekly basis and follows up with vendors on uncashed checks
  • Files processed Accounts Payable voucher packets and maintains vendor files in a neat and orderly manner
  • Processes payroll on a bi-weekly basis, including verifying time calculations, ensuring proper authorization for time off, and creation of payroll batch in the online payroll system
  • Reconciles bank statements to the accounting software on a monthly basis
  • Maintains fixed asset schedules for all capital expenditures
  • Prepares calendar year end IRS Form 1099s and files them in accordance with IRS regulations
  • Assists in general clerical duties for Finance Department, including filing, photocopying, and scanning documents
  • Other duties as assigned

This is a part-time position with a schedule of 20-25 hours per week

Qualifications include an Associate’s degree in Accounting or equivalent work experience.  Candidates must be self-directed and able to work both independently and as part of a team, and have high level of professionalism and ability to maintain confidentiality. Strong attention to detail, organizational and time management skills and commitment to excellence is also required.  Candidates must be proficient in Word and Excel.  Knowledge of accounting software is preferred. Knowledge of integrated HR/payroll software and previous related experience is a plus.

Qualified candidates should forward a cover letter and resume by March 28th to sg[email protected]  Please include to "AP and Payroll Specialist" in subject line of email. Applications may also be submitted by mail at deCordova Sculpture Park and Museum, Attention Human Resources, 51 Sandy Pond Road, Lincoln, MA 01773.