Executive Assistant to the Director

Type: 
Administration

The Executive Assistant (EA) to the Director provides administrative and project-based support to deCordova’s Executive Director and Board as well as donor relations and event support for the Director’s office. [NK1] The EA plans, organizes, and directs the day-to-day administrative operations of the Director’s office and is responsible for the coordination and planning of the Director’s schedule and travel as well as of key projects as requested by the Director. Project may include but are not limited to coordinating exclusive member trips, participating in strategic planning committee activities and conducting research. The EA provides administrative support for deCordova’s 25-member Board of Trustees, Overseers, and various Museum Committees, and provides operational support for fundraising efforts and events.  In addition, the EA is responsible for general office management for deCordova’s administrative functions.

Qualifications include a bachelor’s degree or equivalent experience and a minimum of 2 years of experience providing comprehensive administrative support to a manager, administrator or executive officer preferably for a non-profit organization.  Candidates must also have the demonstrated ability to independently manage complex projects, schedules, day-to-day workload and competing priorities under pressure and in a detailed manner.  Strong analytical, problem solving, time management and writing skills including accurate proofreading are essential.  Excellent interpersonal skills including the demonstrated ability to represent an organization, both internally and externally, with the highest level of integrity, professionalism, confidentiality and diplomacy is also required.  Must also possess a demonstrated high-level of proficiency utilizing Microsoft Word, Excel, Power Point and Gmail.

This is a full-time, benefits eligible position that regularly requires evening and early morning hours along with occasional weekend hours in support of meetings and events. Available benefits include health, dental, long-term disability, and life insurance coverage as well as a generous amount of paid time off.

Interested candidates should submit an application to [email protected] Please include a resume and cover letter.