Registrar

Type:
Curatorial Affairs

The Registrar is responsible for the implementation and maintenance of registrarial procedures related to the permanent collection, exhibitions, and Sculpture Park. The Registrar also manages the curatorial budget, works closely with the curators, and supervises the head preparator.  

DeCordova Sculpture Park and Museum organizes temporary exhibitions of modern and contemporary art in the Museum galleries and commissions and loans outdoor sculptures and installations in the Park. The Permanent Collection comprises over 3,500 artworks in several media: photography, prints, painting, drawing, sculpture, multi-media, and new media.  

Essential Functions:

  • Maintains accurate records of the permanent collection
  • Updates the collections management computer database including information on artists in the permanent collection
  • Records and updates the exact location of all works in the permanent collection on the collections management database
  • Maintains accessioning procedures, including arranging for photography of new acquisitions
  • Registers all incoming and outgoing loans to and from the Museum and Sculpture Park including preparation of receipts, loan forms, and condition reports
  • Arranges shipping, packing, and insurance for Museum exhibitions and the Sculpture Park
  • Negotiates fine art insurance and maintains insurance records for the permanent collection, exhibitions, and the Sculpture Park
  • Arranges and manages the storage of works of art on campus and off-site storage
  • Manages operations at off site storage facility including the HVAC system, security, and utilities
  • Assists with exhibition installations and archiving of exhibition files
  • Assists curators in coordinating collections inventory and deaccessioning procedures
  • Maintains digital images for the permanent collection and exhibitions
  • Monitors and maintains temperature and humidity in the galleries and storage areas
  • Works with the curator to create department budgets; implements and monitors the budget

Minimum Requirements:

  • A Bachelor of Art or Bachelor of Fine Arts, Museum Studies Program or related field or equivalent work experience
  • 5 years of museum experience in registration
  • Experience working with contemporary art and artists
  • Knowledge of best museum practices for collections management procedures including art handling, storage, tracking of objects, and working with conservators and framers
  • Knowledge of computer systems including multi-platform, data base management, imaging software, and spreadsheets
  • Ability to work in a fast paced environment and deliver results while managing multiple projects
  • Ability to maintain confidentiality and discretion with financial and logistical information
  • Meticulous attention to detail and excellent organizational skills
  • Ability to work well with staff, volunteers, collectors, artists, and vendors

Other:  

  • This position may require occasional weekday evening and weekend hours as needed to accommodate installation schedule.                

Qualified candidates should forward a cover letter and resume by March 4, 2019 to [email protected] and include Registrar in the subject line. Applications may also be mailed to deCordova Sculpture Park and Museum, Attention Human Resources, 51 Sandy Pond Road, Lincoln, MA 01773 or EOE.